Tuning Protocol — Modified 

1. Introduction (3 Minutes):
  • Overview of process.

2. Presentation:
  • Share the context (elementary school, high school, new to PBL, well versed in PBL...)
  • Share the goals you are working towards and the PBL Leadership Practices.
  • Share your strategies, go through timelines, and assess goals.
  • Current celebrations and current concerns.
  • The presenter may indicate a specific element of the work plan to be tuned.
  • Audience is silent.

3. Clarifying Questions (2 minutes):
  • These are questions that have quick matter of fact responses. i.e. “How big is the teaching staff?”, “Any building renewal planned?”, or “How much planning time does each teacher have?"

4. Probing Questions (3 minutes):
  • These are questions that are asked to get a deeper response. i.e. “Can you describe the PD structures at your school?”, “What other initiatives is your school undertaking," etc.

5. Examination of Work Plan (6 minutes):
  • Audience looks closely and dialogues deeply about the Work Plan:       
         i. Begin with “I likes” and “I wonders” while remembering to “be kind, be specific, and be helpful.”
         ii. Moves towards warm feedback (how the work and ideas presented align with the goals) and cool feedback (gaps or
             disconnects, ideas for building or strengthening).
        iii. Examine the work, not the presenter.
  • The presenter turns away from the group and remains silent; the presenter should write down notes. 
  • The audience does not interact with the presenter.

6. Reflection (2 minutes):
  • Presenter rejoins the group and speaks to the feedback/comments. The presenter does not need to defend, but rather reflects on the feedback received.
    ​
7. Open Dialogue and Debrief (2 minutes):
  • Thank each other for their thoughts and input.
  • Debrief the Tuning Protocol Process. Was it helpful? What worked well? Any tweaks to the times?

Rules:

  • Have a timer, honour the protocol, and stick to the times.
  •  Avoid “Advice in Disguise”: “I wonder if you have thought about...”
  •  Be Kind, be Specific, and be Helpful.